Privacy Policy

Collabula (“we”, “us”, or “our”) operates getcollabula.com (the “Site”) and the Collabula collaborative LaTeX editor (the “Service”). This Privacy Policy explains what information we collect, how we use it, and your rights regarding that information.

Information you provide

• Email address, name, and profile picture when you create an account (via Clerk)
• LaTeX documents, project files, and binary assets you create or upload
• AI API keys you choose to store — encrypted at rest with AES-256-GCM; we never log or inspect the content of your AI requests or responses
• Project collaboration data (invitations, shared access)

Information collected automatically

• Vercel Analytics — anonymized, cookieless page-view data (no personally identifiable information is collected)
• Cookies — strictly necessary session cookies for authentication (provided by Clerk). No tracking or advertising cookies are set without your consent.

Information we do NOT collect

• We do not read or analyze the content of your LaTeX documents
• LaTeX compilation runs entirely in your browser via WebAssembly — document content is never sent to our servers for compilation
• AI requests are proxied directly to your chosen provider; we do not store prompts or responses

• Provide, maintain, and improve the Collabula service
• Authenticate your identity and secure your account
• Store and serve your LaTeX documents and project files
• Enable real-time collaboration between project members
• Send transactional emails (account confirmation, collaboration invites)
• Improve the Site based on anonymized usage analytics

We do not sell, rent, or share your personal data with third-party advertisers.

We use strictly necessary cookies for authentication and session management (provided by Clerk). These cannot be disabled as the service cannot function without them.

With your consent, we may use analytics cookies to understand how visitors interact with the Site. You can manage your cookie preferences at any time using the cookie settings on the Site.

• Clerk — authentication and user management (privacy policy)
• Supabase — database and file storage, hosted in EU-West-1 (privacy policy)
• Vercel — hosting and cookieless analytics (privacy policy)
• Liveblocks — real-time collaboration infrastructure (privacy policy)
• AI providers (BYOK) — when you provide your own API key, requests are proxied to your chosen provider (e.g., OpenAI, Anthropic). Their privacy policies apply to those interactions.

Your data is stored on servers in the European Union (Supabase EU-West-1). We use industry-standard security measures including:

• TLS encryption for all data in transit
• AES-256-GCM encryption for stored AI API keys
• Row-Level Security (RLS) on all database tables
• Service role keys never exposed to client-side code

Under the General Data Protection Regulation (GDPR), you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data (“right to be forgotten”)
• Export your data in a portable format (download your projects as ZIP)
• Withdraw consent for non-essential data processing at any time
• Lodge a complaint with a supervisory authority

To exercise any of these rights, contact us at getcollabula@gmail.com.

We retain your account data for as long as your account is active. If you delete your account, we will remove your personal data within 30 days, except where required by law. Anonymized analytics data may be retained indefinitely.

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on the Site. Your continued use of the Service after changes constitutes acceptance of the updated policy.

If you have questions about this Privacy Policy, contact us at getcollabula@gmail.com.